Event Assistant Role
20hrs / Mon - Fri 10am-2pm (flexible)
£23809.50 per annum pro rata
Holiday entitlement 21 days per annum pro rata
Company Overview
The Sub Rooms is a vibrant entertainment venue located in the heart of Stroud, a bustling market town. We are dedicated to providing an engaging space for various events and community activities.
Summary
We are seeking an enthusiastic Event Assistant to join our team at The Sub Rooms. In this role, you will play a key part in ensuring the smooth execution of events, contributing to our mission of delivering exceptional experiences to our guests.
Duties include
-
Assist in the planning and coordination of events held at The Sub Rooms.
-
Provide outstanding guest services to ensure a positive experience for all attendees.
-
Support the setup and breakdown of event spaces, ensuring all equipment is in place.
-
Communicate effectively with team members and event organizers to meet specific needs.
-
Assisting in general office administration
-
Checking, forwarding to the relevant person or responding to emails from the room hire enquiries inbox
-
Listing venue events on external websites
-
Contribute to maintaining & updating Sub Rooms website
-
Contribute to maintaining & updating social media platforms
-
Collate information for what's on brochures
-
Coordinating the distribution of external marketing materials
-
Brainstorming and developing ideas for creative marketing campaigns
-
Attend weekly marketing meetings with Marketing team and Venue Manager
-
Any other duties as would be expected by the management team
Desirable skills and knowledge
-
Organizational skills to assist in event planning and execution.
-
Ability to manage time effectively in a fast-paced environment.
-
Ability to prioritise workload to ensure that events and marketing responsibilities are fulfilled when working within a busy team environment
-
Efficient and calm when working under pressure on a variety of tasks simultaneously, to tight deadlines
-
Ability to solve problems constructively and propose practical ways ahead when faced with difficulties
-
Ability to absorb, analyse and impart information quickly
-
Sharp focus on attention to detail and ensuring technical accuracy when updating documents, both online and offline
-
An understanding of marketing and events management tools such as Dot Digital, Spektrix & Artifax
-
Proficiency in MS packages
Personal qualities
-
Excellent interpersonal communications skills, including tact, diplomacy and assertiveness, with the ability to communicate at all levels (both internally and externally)
-
Ability to work well independently and to contribute as part of a team, with a supportive attitude to colleagues
-
Calmness under pressure
-
Willingness to work outside of normal office hours on occasion when required
-
A commitment to equal opportunities and cultural diversity
If you are passionate about creating memorable experiences and want to be part of a dynamic team, we invite you to apply for the Event Assistant position at The Sub Rooms today!
Please fill in this form to apply: https://forms.gle/PFzM5Zo1FzvUXQJC8
Casual Staff Vacancies
Due to the nature of our business we are always looking for casual staff to work across all areas of the business including duty managers, bar, front of house & box office.
All of these roles are on a zero hour contract so you can work as much or as little as you like, making it ideal for students, parents or anyone looking for part time work to fit around their schedule.
We do ask that all applicants are available weekends & evenings as these are our busiest times.
For casual Front of House, Bar or Duty Manager roles, please fill in the application form below: